Neat Notes

You say you can help a speaker prepare notes. Tell me about that. Im a notes kind of guy. Without a shopping list Id forget what to buy at the market. And if it wasnt for my handy teleprompter, Id forget my opening monologue.

For starters, I provide a place to write notes on the slide as the presentation is being prepared. It is a lot like having your own teleprompter...

Creating speaker notes
When you give your presentation, you may need to refer to notes to elaborate on a slide's material, or to remind you to mention some detail. In PowerPoint, you can write your speaker's notes while you work on your slides. Simply go to Note Page View and write your notes for the slide in the text box provided. Once you've written these notes, they can only be seen in Note Page View. They will not be displayed during the Slide Show.

Follow these steps to create speaker's notes:

    1. In Slide View, display the slide you want to create notes for.

    2. Click the View menu, then click Notes Page. A page will appear containing the slide and a text box. You can also click the text box along the bottom of the PowerPoint window that says, "Click to add notes".

Selecting Notes Page

Selecting Notes Page

    3. Adjust the Zoom to 100% on the Standard toolbar. This will make your text easier to see.

Zoom Control

    4. Click in the text box and type your notes.

Text Box

What if you prefer working off printed notes? Can you print out your speaker notes?

You bet. Just hook me up to a printer and I'm ready to go.

Printing your speaker notes
The best way to use your speaker's notes is to print them out and have a copy handy while you give your presentation. When you print your notes, you have the option of printing both the slide and the notes, or just the notes.

The following steps show you how to print just the speaker's notes.

    1. From the File menu, select Print Preview.

Print Preview

    2. In the Print What box, from the drop-down list, click Notes Pages.

Making a printing choice

    3. Click the Print icon. The Print dialog box will appear. Check your printer settings. Click OK to print. You now have speaker's notes to refer to when you give your presentation.

Printing your notes

Quick Quiz