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Pack and Print Precautions

Massive Multimedia
You may want to pack a presentation on disk in a number of different circumstances. Maybe you want to let your students take a presentation home or to a special seminar at another school. If you do plan on moving the presentation, you should avoid putting too many multimedia elements into it.

Multimedia files - like sound and video clips - are quite large, and they take up a lot of disk space. If you don't want presentation files taking up four or five floppy disks, you should keep the multimedia files to a minimum. The less disks used, the less chance of them getting lost.

Keep It Together
Let's say you want each of your students to create a presentation that will be packed on a disk. To help you stay organized, it's a good idea to create a separate folder for each student - giving each folder the student's first initial and last name, for example.

When students create and save their presentations, make sure they save them to their own individual folders. They should also transfer any multimedia files to this same directory - the transfer should be done as soon as a new multimedia file is added to the presentation.

Print Check
Before your students send their presentations to the printer, you should check it over and approve it - just to make sure it's appropriate in every little way. You'll need to make sure the printer has the capacity to print the entire presentation - that is, the printer must have enough available memory to do the job.

To save paper and ink:

    1. Click File on the menu bar and select Print.

    2. Click the Properties button. A printer dialog box will appear.

    3. Click the Setup tab and select the EconoFast radio button.

    4. Click the Paper tab and select the Book or Tablet radio buttons. This will save paper by printing the presentation on both sides of each page.

    5. Click OK on the printer dialog box and then click OK on the Print dialog box.