Neat Notes

You say you can help a speaker prepare notes. Tell me about that. Im a notes kind of guy. Without a shopping list Id forget what to buy at the market. And if it wasnt for my handy teleprompter, Id forget my opening monologue.

For starters, I provide a place to write notes on the slide as the presentation is being prepared. It is a lot like having your own teleprompter...

Creating speaker notes
When you give your presentation, you may need to refer to notes to elaborate on a slide's material, or to remind you to mention some detail. In PowerPoint, you can write your speaker's notes while you work on your slides. Simply go to Note Page View and write your notes for the slide in the text box provided. Once you've written these notes, they can only be seen in Note Page View. They will not be displayed during the Slide Show.

Follow these steps to create speaker's notes:

    1. In Slide View, display the slide you want to create notes for.

    2. Click the View menu, then click Notes Page. You can also click the Notes Page View button in the lower-left hand corner of the PowerPoint window. A page will appear containing the slide and a text box.

Selecting Notes Page

    3. Adjust the Zoom to 100% on the Standard toolbar. This will make your text easier to see.

Zoom Control

    4. Click in the text box and type your notes.

Text Box

What if you prefer working off printed notes? Can you print out your speaker notes?

You bet. Just hook me up to a printer and I'm ready to go.

Printing your speaker notes
The best way to use your speaker's notes is to print them out and have a copy handy while you give your presentation. When you print your notes, you have the option of printing both the slide and the notes, or just the notes.

The following steps show you how to print just the speaker's notes.

    1. On the Common Tasks toolbar, click the Notes Layout button. The Notes Layout dialog box will appear.

Notes Layout button

    2. Click the check box next to Slide image to remove the check mark. Then click OK to close the Notes Layout dialog box.

    3. Click the File menu, then click Print. The Print dialog box will appear.

Printing your notes

    4. In the 'Print what' drop-down list, click Notes Pages.

Making a printing choice

    5. Click OK to print the notes. You now have speaker's notes to refer to when you give your presentation.

Quick Quiz